Billing Specailist

Job Description

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

Norton Rose Fulbright US LLP is seeking a Specialist, Billing.  The Specialist, Billing supports lawyers in the client billing process. The position is fully remote with the understanding that the individual will be able to come to the office when required for training and meetings or otherwise requested by management. This position is based in the United States and will report to the Supervisor, Billing.  

Responsibilities include but are not limited to: 

• Distribute draft bills to assigned partners/bill approvers
• Administer requested changes made by the partner/bill approver, including editing narrative, write-ups, write-downs, postponing entries, including entries, transferring entries, dividing entries, combining entries, etc.
• Review billing guidelines/outside counsel guidelines to capture client requirements (Verify accuracy of matter set up, rates and client payers)
• Process adjustments, apply unallocated funds, verify totals, and finalize draft invoices
• Dispatch invoices as directed by partner/bill approver via email or eBill
• Prepare required monthly WIP reports, AR reports, accruals, and budgets
• Handle special billing projects and tasks requested by client/partner/bill approver 
• Address and resolve inquiries from clients and internal stakeholders in a timely and professional manner
• Manage workloads to ensure accurate and timely billing
• Must have knowledge of electronic billing
• Review yearly rate increase reports to ensure exception rates and costs are set up correctly
• Support all Revenue Management Functions as needed

Other duties 

Please note this job description does not cover or contain all activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Qualifications and experience: 

• Bachelor's degree preferred
• Minimum of five years of experience within a law firm billing environment
• Intermediate to advanced in Outlook and Excel
• Experience with Law Firm billing systems
• Strong written and verbal communication skills
• Superior customer service skills and a team player
• Strong attention to detail and a self-starter
• Ability to multi-task and meet deadlines in a fast-paced business environment
• Flexibility working within the firm’s defined deadlines and lawyer’s time frames
• Must have a professional, cooperative, and positive attitude

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys. Employees may also access commuter benefits where applicable and student loan assistance refinancing options.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid maternity leave and paid paternity leave (parental leave) benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn or adopted child(ren). Employees may also access child care support through a back-up care program. Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact [email protected]. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity

Norton Rose Fulbright US LLP will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the firm, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).